Tax Certificate Information

IRP5 Code 3249 in the electronic file is used for: Employee Address – Postal. Employee Postal Address Details – PO Box or Private Bag Indicator (IRP5 Code 3249): IRP5 Code 3249 indicates if the employee’s postal address is a PO Box or a Private Bag.

The prescribed length for IRP5 code 3249 (Employee Postal Address details – PO Box or Private Bag Indicator) in the electronic file is: FT12

Employee Information

Validation Rules for IRP5 code 3288 in the electronic file are:
• Mandatory
• Valid values:
o 1 – Structured Physical Address (same as Residential Address)
o 2 – Structured Postal Address
o 3 – Structured Physical Address (not the same as Residential Address)
o 4 – Unstructured 4-line Postal Address

Tax Certificate Information

IRP5 Code 3288 in the electronic file is used for: Employee Address – Postal. Postal Address Structure Indicator (IRP5 Code 3288): IRP5 Code 3288 indicates the format of the postal address.

The prescribed length for IRP5 code 3288 (Postal Address Structure Indicator) in the electronic file is: N1

Employee Information

Validation Rules for IRP5 code 3283 in the electronic file are:
• Conditional – if the field “Care of address indicator” (Code 3279), is “Y”, this field is mandatory.
• Must not be completed if the field “Care of address indicator” (Code 3279), is “N”.

Tax Certificate Information

IRP5 Code 3283 in the electronic file is used for: Employee Address – Postal. Employee Address Details – Postal – Care of Intermediary (IRP5 code 3283): IRP5 Code 3283 Indicates The person or organisation that will pass the mail on to the final recipient.

The prescribed length for IRP5 code 3283 in the electronic file is: FT21.

Employee Information

Validation Rules for IRP5 code 3279 in the electronic file are:
• Mandatory
• If Postal Address structure indicator = 1 or 2 or 3, then value can only be Y (Yes) or N (No).
• If Postal Address structure indicator = 4, then value can only be N (No)

Tax Certificate Information

IRP5 Code 3279 in the electronic file is used for: Employee Address – Postal. Care of Address Indicator (IRP5 Code 3279): IRP5 Code 3279 indicates whether the postal address is a C/O (Care of) postal address.

The prescribed length for IRP5 code 3279 in the electronic file (Care of indicator) is: A1.

Employee Information

Validation Rules for IRP5 code 3217 in the electronic file are:
• Conditional –
• If field “Employee Address Details – Residential: Country Code” (Code 3285) is ZA, then this field is mandatory and:
o Must consist of 4 numeric characters (e.g. ‘0040’ must be written to the import file as “0040” and not as “40”)
o Must not be “0000”
o In case where there is no postal code for the residential address, use the nearest postal code
• If field “Employee Address Details – Residential: Country Code” (Code 3285) is not ZA, then this field is optional

Employee Information

Validation Rules for IRP5 code 3285 in the electronic file are:
• Mandatory
Note: Refer to Appendix A below for the predefined list of country codes

Tax Certificate Information

IRP5 Code 3285 in the electronic file is used for: Employee Address – Residential. Employee Address Details – Residential- Country Code (IRP5 code 3285): IRP5 Code 3285 Indicates the country code of Employee’s residential address.

The prescribed length for IRP5 code 3285 in the electronic file is: A2.