Tax Certificate Information
IRP5 Code 3212 in the electronic file is used for: Employee Address – Residential. Employee Address Details – Residential: Complex (IRP5 Code 3212): IRP5 Code 3212 indicates the complex name of the employee’s residential address.
The prescribed length for IRP5 code 3212 (Employee Address detail: Residential – complex) in the electronic file is: FT26
Employee Information
Validation Rules for IRP5 code 3211 in the electronic file are:
• Optional.
Tax Certificate Information
IRP5 Code 3211 in the electronic file is used for: Employee Address – Residential. Employee Address Details – Residential: Unit Number (IRP5 Code 3211): IRP5 Code 3211 indicates the unit number of the employee’s residential address.
The prescribed length for IRP5 code 3211 (Employee Address detail: Residential – Unit Number) in the electronic file is: AN8
Employee Information
Validation Rules for IRP5 code 3220 in the electronic file are:
• If certificate type is IRP5, then this field is conditional:
o For YoA prior to 2020, this field is optional.
o From 2020 YoA, this field is mandatory.
• If this field is populated, then value must only be Y or N
• If certificate type is ITREG or IT3(a), then this field must not be completed
Tax Certificate Information
IRP5 Code 3220 in the electronic file is used for: Employee Pay Periods. Fixed Rate Taxation Indicator (IRP5 Code 3220): IRP5 Code 3220 indicates if the employee’s tax was calculated at a fixed rate because of non-standard employment or par 2(2B) of the Fourth Schedule instruction.
The prescribed length for IRP5 code 3220 in the electronic file in the electronic file is: A1
Employee Information
Validation Rules for IRP5 code 3210 in the electronic file are:
• Mandatory field
• Number of equal pay periods the employee has worked in the year of assessment (pay periods worked which are shorter than a full pay period must be indicated as a decimal fraction of such pay period)
• Must have a decimal point and 4 digits after the decimal point must be specified even if the decimal value is zero
• Cannot be greater than the value for pay periods in year of assessment
• Lump sum payments: If the lump sum is the only income on the certificate, the value must be indicated as 1.0000
• If the certificate type is ITREG this field must not be completed.
Tax Certificate Information
IRP5 Code 3210 in the electronic file is used for: Employee Pay Periods. Pay Periods Worked (IRP5 Code 3210): IRP5 Code 3210 captures the number of periods indicated in 3200 for which the employee actually worked.
The prescribed length for IRP5 code 3210 in the electronic file is: N3.4 fixed decimal
Employee Information
Validation Rules for IRP5 code 3200 in the electronic file are:
• Mandatory field
• Must have a decimal point (4 digits after the decimal point must be specified even if the decimal value is zero).
• Lump sum payments: If the lump sum is the only income on the certificate, the value must be indicated as 1.0000.
• If the certificate type is ITREG this field must not be completed.
Note: Number of pay periods the employer divided his / her year into and is normally determined according to intervals the employees are remunerated, e.g. —
o weekly
o fortnightly
o monthly
o daily remunerated employees.
Tax Certificate Information
IRP5 Code 3200 in the electronic file is used for: Employee Pay Periods. Pay Periods in Year of Assessment (IRP5 Code 3200): IRP5 Code 3200 captures the pay intervals at which the employee is remunerated.
The prescribed length for IRP5 code 3200 in the electronic file is: N3.4 fixed decimal
Employee Information
Validation Rules for IRP5 code 3195 in the electronic file are:
• If certificate type is IRP5, then this field is conditional:
• For YoA prior to 2020, this field is optional
• From 2020 YoA, this field is mandatory, and value must only be Y or N
• If certificate type is ITREG or IT3(a), then this field must not be completed
