Tax Certificate Information
Employee Information
IRP5 Code 3135 in the electronic file is used for: Employee Home Tel No (IRP5 Code 3135): IRP5 code 3135 is used for Employee home telephone number.
The prescribed length for IRP5 code 3135 in the electronic file is: AN15
Employee Information
Validation Rules for IRP5 code 3125 in the electronic file are:
• Optional
• The following characters are NOT allowed:
o Open bracket (
o Close bracket )
o Back slash
o Pipe |
o Percentage %
• The first and last character MUST NOT be a special character
• Special characters cannot appear consecutively two or more times
• Address must contain only one @ sign
• Address must contain a domain indicated by a dot (.)
• Domain portion of the address must be positioned to the right of the @ sign.
• The @ sign must not be followed by a dot (.)
Tax Certificate Information
Employee Information
IRP5 Code 3125 in the electronic file is used for: Employee Contact E-mail (IRP5 Code 3125): IRP5 code 3125 is used for Employee e-mail address.
Note: Where the service of the employee is terminated for any reason and new contact details are available, the new detail must be provided in this field
The prescribed length for IRP5 code 3125 in the electronic file is: FT70 characters.
Tax Certificate Information
Employee Information
IRP5 Code 3264 in the electronic file is used for: Employee SEZ Code (IRP5 Code 3264): This IRP5 code is used for The Special Economic Zone Code where the employee mainly works.
The prescribed length for IRP5 code 3264 in the electronic file is: AN3.
Employee Information
Validation Rules for IRP5 code 3263 in the electronic file are:
• Mandatory if Nature of Person is not N and Period of Recon is 201402 or later.
• Field must not be completed if Nature of Person is equal to N
• Optional for Period of Recon prior to 201402.
• Use the 5-digit sub-class
• Only numeric values are allowed
• If the certificate type is ITREG this field must not be completed.
Note: A list of valid SIC7 codes is attached in Appendix C
Tax Certificate Information
Employee Information
IRP5 Code 3263 in the electronic file is used for: Employee SIC7 Code (IRP5 Code 3263): IRP5 code 3263 is used for The Standard Industry Classification Code in which the employees mainly work.
The prescribed length for IRP5 code 3263 in the electronic file is: AN5.
Employee Information
Validation Rules for IRP5 code 3100 in the electronic file are:
• Conditional:
o If Nature of Person (code 3020) is ‘F’, then Income tax reference number must not be completed
o If Type of certificate (code 3015) is ITREG, then Income tax reference number is optional
o If Type of certificate (code 3015) is IRP5 and PAYE (code 4102) is zero and PAYE on retirement lump sum and severance benefits (code 4115) is greater than zero, then Income tax reference number is optional
o If Type of certificate (code 3015) is IRP5 and PAYE (code 4102) is greater than zero, the Income tax reference number is mandatory
o If Type of certificate (code 3015) is IT3(a) and Reason code for IT3(a) (code 4150) is 02 or 04, then Income tax reference number is optional
o If Type of certificate (code 3015) is IT3(a) and Reason code for IT3(a) is not 02 and not 04, then Income tax reference number is mandatory
• Where the certificate is issued for Nature of Person A, B, C, D, M, N or R; the number must only start with either 0, 1, 2, or 3
• Where the certificate is issued for Nature of Person E, G, H the number must start with a 9
• Must pass modulus 10 test
Tax Certificate Information
Employee Information
IRP5 code 3100 in the electronic file is used for: Income Tax Reference Number (IRP5 Code 3100): This IRP5 code is used for Income tax reference number of employee.
The prescribed length for IRP5 code 3100 in the electronic file is N10.
Employee Information
Validation Rules for IRP5 code 3080 in the electronic file are:
• Mandatory if Nature of Person is A / B / C / M / N / R
• Must not be completed for Nature of Person D / E / F / G / H
• Must consists of 8 numeric characters
• Format: CCYYMMDD
• Must correlate with the identity number (if any)
• Date cannot be greater than the current date.
Tax Certificate Information
Employee Information
IRP5 code 3080 in the electronic file is used for: Date of Birth (IRP5 Code 3080): This IRP5 code is used for Date of birth of the employee.
The prescribed length of IRP5 code 3080 in the electronic file is N8.
