Employee Information

Validation Rules for IRP5 code 3066 in the electronic file are:
• Conditional:
o Must be completed if Alternate Identification Type is completed
o Must not be completed if Alternate Identification Type is not completed
• If Alternate Identification type is 1, then Alternate identification number:
o Must be in the format CCYY/NNNNNN/NN
o CCYY must be a valid year from 1800 up to, but not greater than the current year
o The last two digits must be either of the following – 06, 07, 08, 09, 10, 11, 20, 21, 22, 23, 24, 25, 26, 30, 31

Tax Certificate Information

Employee Information

IRP5 code 3066 in the electronic file is used for: Alternate Identification Number (IRP5 Code 3066): IRP5 code 3066 is used for The number to identify the employee

The lenght of IRP5 code 3066 in the electronic file is: The prescribed length for IRP5 code 3066 (Alternate Identification Number) in the electronic file is FT30.

Employee Information

Validation Rules for IRP5 code 3065 in the electronic file are:
• Conditional:
o Must not be completed if Nature of Person is A / B / C / F / N or R
o May be completed if Nature of Person is D / E / G / H
o Must be completed if Nature of Person is M
• Valid values:
o 1 – South African company/ close corporation registration number if Nature of Person is E / G / H
o 2 – South African trust registration number if Nature of Person is D / H
o 3 – Asylum Permit Number if Nature of Person is M.

Tax Certificate Information

Employee Information

IRP5 code 3065 in the electronic file is used for: Alternate Identification Type (IRP5 Code 3065): IRP5 code 3065 is used for The type of alternate identification that will be provided in the alternate identification number field

The lenght of IRP5 code 3065 in the electronic file is: The prescribed length for IRP5 code 3065 in the electronic file is N1.

Employee Information

Validation Rules for IRP5 code 3075 in the electronic file are:
• Mandatory if passport number has been completed.

Note: Refer to Appendix A below for the country of issue codes.

Tax Certificate Information

Employee Information

IRP5 code 3075 in the electronic file is used for: Country of Issue (IRP5 Code 3075): IRP5 code 3075 is used for Indicates the country that issued the passport.

The lenght of IRP5 code 3075 in the electronic file is: The prescribed length for IRP5 code 3075 in the electronic file is A3.

Employee Information

Validation Rules for IRP5 code 3070 in the electronic file are:
• Conditional:
o If Nature of Person is A / C and identity number is not completed, then Passport number MUST be completed
o If Nature of Person is A /C/ R and identity number is completed, then Passport number MAY be completed
o If Nature of Person is N / M, then Passport number MAY be completed
o If Nature of Person B / D / E / F / G / H, then Passport Number MUST NOT be completed
• Minimum of 6 characters
• Country of issue (code 3075) must be completed
• No spaces are allowed.

Tax Certificate Information

Employee Information

IRP5 code 3070 in the electronic file is used for: Passport Number (IRP5 Code 3070): IRP5 code 3070 is used for Passport number of the employee.

The lenght of IRP5 code 3070 in the electronic file is: The prescribed length for IRP5 code 3070 ) in the electronic file is AN18.

Employee Information

Validation Rules for IRP5 code 3060 in the electronic file are:
• Conditional:
• If Nature if Person is A/C and passport number is not completed, then Identity Number MUST be (mandatory) completed
• If Nature of Person is A/C and Country of Issue is ZAF, the Identity Number MUST be (mandatory) completed
• If Nature of Person is R, then Identity Number MUST be (mandatory) completed
• If Nature of Person is B / D / E / F / G / H / M, then Identity Number
MUST NOT be completed
• If Nature of Person is N, then Identity Number MAY be (optional) completed
• Must consist of 13 characters
• Must be a valid South African ID-number and pass the modulus 13 check as defined in Appendix B
• Must correlate with the date of birth.

Tax Certificate Information

Employee Information

IRP5 code 3060 in the electronic file is used for: Identity Number (IRP5 Code 3060): IRP5 code 3060 is used for RSA identity number of the employee.
Note: Old non-barcoded id numbers and Refugee id numbers must be populated in this field.

The lenght of IRP5 code 3060 in the electronic file is: The prescribed length for IRP5 code 3060 ) in the electronic file is N13.