Employee Information

Validation Rules for IRP5 code 3010 in the electronic file are:
• Mandatory field
• Fixed length (must be 30 characters long)
• First code of the employee’s record
• Must not be preceded by any other character (e.g. space, comma, etc.)
• MUST ONLY contain the following characters:
o Alphabet A until Z (Upper Case)
o Numbers 0 to 9
• The format of the certificate number must be as follows:
o First 10 digits must be the employer PAYE reference number (or where an Income Tax number has been used, the income tax number.
o Followed by the Transaction Year (the Transaction Year must be equal to the value for code 2030 per record).
o Followed by the concluding calendar year’s month of the reconciliation:
 If the MM of the Period of Reconciliation (code 2031) is 08 then this value must be 08, or, if a final certificate is issued, must be 02.
 If the MM of the Period of Reconciliation (code 2301) is 02 then this value must be 02
o Thereafter a unique combination of alpha and numeric characters can be used to complete the number.
o Should all characters not be used left padding with zeroes after the period must be applied, i.e. if the number is 7000000000201002 and the unique number is 11111 then the number must be reflected as 700000000020100200000000011111
• If the certificate type is ITREG this field must not be completed.